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PROCUREMENT OFFICER

Job Detail

Responsibilities: 

  • Ensuring purchasing process of store-supply, lube oil and sparepart for vessel are ready on time and in compliance with procedure
  • Ensuring the entire process record related to purchase are accurate and done in timely manner
  • Ensuring necessary documents related to purchase are complete and stored accurately
  • Establish good coordination with other departments in order to complete smooth purchase order and to solve problems
  • Ensuring vessels who charged are ready for sailing/not in idle position because of procurement problem
  • Ensuring supplier list is updated
  • Preparing and monitoring purchasing schedule based on requirement
  • Preparing updated supplier list process based on approved supplier evaluation result
  • Planning & arranging daily purchasing activities
  • Monitoring purchasing process until items to be delivered on board
  • Receiving & checking purchase request from Technic/marine/Vessel
  • Monitoring completeness of purchase request
  • Processing the request by asking for quotation from several approved supplier list
  • Preparing comparison table of supplier’s quotation considering the price, quality, stock, place and date of delivery
  • Establishing and negotiating price, payment term & condition
  • Asking approval from technical/marine base on specification, price, quality, stock, place and date of delivery
  • Giving advise and suggestion recommend supplier to Technical/Marine base on analyzing of price, delivery time, term of payment, quality, etc
  • Preparing purchase order (PO) after received purchase approval and checked the approval authorization completeness in compliance with procedure
  • Keeping records for the entire process from receiving the purchase requesition up to issue a purchase order (PO)
  • Monitoring vessel schedule and informing it to related supplier
  • Coordinating and monitoring delivery of store-supply, lube oil and sparepart to vessel
  • Liaising with vessels, operations, suppliers, forwarders, and agent timely and economical delivery
  • Following up any urgent request in compliance with procedure
  • Maintaining good relationship with existing suppliers
  • Liaising with Accounting department to ensure accuracy and timely payment of Invoice.
  • Assisting the Superintendents in the management of budgets
  • Checking and matching invoices figures with PO
  • Maintaining Purchase Order and Supplier list records

     

Job Qualification

Requirements:

  • Min Bachelor's Degree in Engineering (Mechanical), Engineering (Marine)/Naval Architect, or Engineering (Industrial).
  • Preferably 2-4 Year(s) of working experience in the related field, fresh graduates are welcome.
  • Technical knowledge: shipping knowledge, custom/export-import, computer literate.
  • Have a good achievement orientation, customer service orientation, continuous improvement, interpersonal relationship.
  • Strong in analyze issue and use sound judgment, planning organizing, orientation to detail, concern for order, interpersonal persuasiveness ability.
  • Fluent in English both oral and written.

Note:

The recruitment & selection process is not going to charge any payment from candidates. Be careful with another party on behalf of our company that needs you to pay some amount of money or another party that information that we have collaboration with a travel agent. We do not have any collaboration with any travel agent.